Piper Fire Protection is seeking an Administrative Assistant/Receptionist
Piper has been family owned and operated in the Tampa Bay area since 1986. In these 30 years, our success has been defined by our ability to attract, hire, and retain experienced professionals. We are seeking talented individuals who desire career growth within the fire protection industry. Coming aboard will not only offer valuable work experience, but also the opportunity to grow your education of a trade that will build a lifetime career.
Currently, we have an open position for an Administrative Assistant/Receptionist. Successful candidates will have excellent customer service and must be outcome-oriented. The ability to work in a fast paced environment with strong attention to detail is essential.
Work Environment/Job Conditions
This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. Applicants should expect to sit for extended periods of time.
The administrative assistant takes on a number of roles including, but not limited to, filing, invoicing, answering inbound phone calls, and sorting documents. Administrative assistants are expected to check and respond to emails, update, replace and combine files, and fix any filing errors they may encounter. This position also requires the employee to answer and transfer a number of calls to the correct departments throughout the day. Administrative assistants are also expected to be able to prepare and mail invoices to clients. This includes comparing documents for accuracy, stuffing and sealing envelopes, and applying the correct postage. On a monthly basis, administrative assistants may also be required to prepare and mail statements.
What Piper Expects of You:
Job Skills & Duties
- Exceptional customer service skills, over the phone and in person, with our customers and internal departments
- Reviewing/answering emails
- Ability to perform invoicing
- Provide general administrative and clerical support including mailing, scanning, faxing and copying to management
- Open, sort and distribute incoming correspondence
- Maintain electronic and hard copy filing systems
Education and/or experience
- High school diploma or equivalent
- 2 or more years of office/clerical work
- Fluent in Microsoft Office and Outlook
- Excellent verbal and written communication skills
What You Can Expect From Piper:
- Provide eligible employees with health and dental benefits
- Company paid life insurance
- Company paid long term disability
- 401K with company match
- PTO time
- Paid holidays
Piper believes in creating a harmonious working relationship between all employees. We strive to provide an exciting, challenging, and rewarding workplace providing valuable experience, training and competitive compensation to all of our employees according to their effort and contribution to the success of our business.
Only applicants that possess the minimum qualifications will be considered. Applicants must be able to pass a pre-employment drug screening and background check.
Piper Fire Protection, Inc. is an EEO Employer. We select people on the basis of skill, training, ability, attitude, and character without discrimination with regard to age, sex, color, race, creed, national origin, religious persuasion, marital status, political belief, or a disability that does not prohibit performance of essential job functions.